Secure Data Rooms – How to Securely Share Confidential Documents With Third Parties

Companies use Secure Data Rooms to securely share confidential documents during transactions. These files contain confidential documentation, IP, and copyrighted work that is not re-created without the permission of the company. This kind of information can be beneficial to your company especially in today’s fast-paced business environment where speed should not be sacrificed for security. Utilizing the proper tools to share documents safely can make all the difference when you negotiate deals with investors, partners or potential M&A targets.

While the majority of virtual data rooms utilize various security features to ensure that only authorized users are able to access certain documents but it’s important to keep in mind that not all VDRs are created to be the same. This is especially relevant to allowing users to view documents offline or print them from the data room.

According to our experience our experience, the majority secure data rooms that provide this feature heavily rely on password protection in order to ensure that only one user has access to the document. This isn’t a good enough level of protection because it does not address the possibility of the user sharing login credentials with anyone else or allowing anyone else access to the information. Additionally, many platforms that permit document downloads for offline viewing – specifically PDFs – lack security protections at all or provide only weak security (such as watermarks). Digify’s virtual data room does not rely on passwords or other weak authentication methods to ensure that only authorized users are able to view and print documents from the platform. Our system employs advanced data security such as encryption as well as threat detection, multi-factor identification and real-time monitoring in order to prevent unauthorized entry.

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